The DJ business is won and lost between events. The inquiry that waited two days, the quote nobody followed up on, the deposit that was never easy to pay, the must-play list buried in an email thread — that's where bookings leak.
OpsVue runs the business side of every booking: the inquiry becomes a work record that carries the package, the agreement and its acceptance, the deposit and balance, the event details, and the follow-up. Whether you're a solo wedding DJ or a multi-op with five performers working the same Saturday, the gig's whole story lives in one place.
And because you told it so at setup, OpsVue calls them gigs — your records, documents, and pipeline use your words instead of generic software-speak.
The next inquiry lands Saturday night while you're behind the decks. By the time you reply Monday, they've booked whoever answered first. Speed of response is the quiet variable in your booking rate.
The same packages, the same add-ons, the same paragraph about overtime — rebuilt per client in a document that has no memory of the last one.
An excited client plus a clunky payment path equals a date you're holding with nothing to show for it. Until the deposit clears, your Saturday is reserved on good faith.
Must-play and do-not-play lists, pronunciation notes, the reception timeline, the venue's load-in rules — you walk in carrying whatever you could find in your inbox at midnight.
Three performers, three rigs, three venues. Who has the powered speakers, who's taking the second wedding, and what happens when someone assumes wrong.
You send the quote and hear nothing. Following up feels like nagging, so it happens late or never — and the booking goes to whoever stayed in touch.
Here's a gig's life in OpsVue, inquiry to encore:
Every inquiry is a work record moving from inquiry to booked to paid, with saved views and a search that speaks your vocabulary.
Client & Work Management →Build your packages once (ceremony sound, the reception package, uplighting as an optional add-on) and quote in minutes with pricing you don't have to re-derive every time.
Quotes, Proposals & Contracts →A no-login document link where the client accepts with a typed name, asks for changes, or declines — every response recorded with evidence.
Quotes, Proposals & Contracts →Deposit and balance invoices attached to the gig — the deposit paid online through your workspace's own connected Stripe account, the balance tracked until it clears.
Custom fields for the structured details, notes for the rest, and a per-gig folder for timelines and planning docs — with version history when the timeline changes for the third time.
Client & Work Management →Quiet-days triggers draft the follow-up from your email templates, reminders stage before the date, thank-yous after. Everything waits in your approval inbox, and every send is logged on the gig.
Workflows & Automations →Every gig, task, and payment due date on the company calendar, with saved per-person views for multi-op Saturdays.
Scheduling & Calendar →Serialize the controllers and speakers, track cables in bulk, and check gear out and in per gig — so the missing wireless mic gets flagged the night it walked, tied to the gig it walked from.
Inventory & Equipment →Say a couple inquires on a Tuesday about a June wedding. Their inquiry becomes a gig on your pipeline with the venue, date, and the planner who referred them recorded. You quote your reception package with uplighting as an optional add-on before dinner — assembled from packages, not typed from scratch.
They sit on it. Five quiet days later, a follow-up email is drafted and waiting in your approval inbox; you read it, send it, and they book that night — typed-name acceptance on their link, deposit paid through your Stripe account. The date flips from held to booked.
You already have a corporate gig that Saturday, so you assign your second DJ to the wedding and reserve the B rig against the date — OpsVue would warn you if both gigs tried to claim the same speakers. Must-plays and the timeline come in through the couple's link and land on the record. The morning of, both performers see their own calendar view: venue, load-in window, tasks, and every detail you'd otherwise be texting at 9 a.m.
No, and that's deliberate. Automations watch for things like a quote sitting quiet for a set number of days, then stage the follow-up as a draft in your approval inbox. You review and send — so clients never get robot email, and nothing goes out in your name without your eyes on it.
You set a deposit percentage on the quote. The client pays the deposit online through your workspace's own connected Stripe account, right from the document link, and the balance invoice is tracked on the same gig.
Yes — capture them on the gig's work record: custom fields for structured details, notes for the conversation, and the gig's file folder for timelines and planning documents. Clients can send files back through their document link too.
Yes. Team members get their own logins with role-based access, tasks are assigned per person, and the company calendar has saved views with per-person rows — each performer sees where they need to be without seeing your finances.
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Packages, agreements, deposits, event details, and follow-up on one record per gig. Start a 30-day trial.
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