OpsVue was built to handle the messy reality of live events and equipment rentals: the quote that changes three times before load-in, the console that's double-booked for Saturday, the sub-rental scramble when you're forty par cans short, and the case of cable that never came back.
Instead of a quoting tool, an inventory spreadsheet, a shared calendar, and a group text, OpsVue keeps the whole job in one work record — the quote and its revisions, the gear reserved against it, the crew tasks, the vendor paperwork, the client emails, and the money — from first contact to final check-in.
The quote lives in a document while availability lives in a spreadsheet — so you either over-commit the shop or leave gear sitting because nobody trusted the numbers.
Two shows, one console. When conflicts only show up the week of the event, the fix is always more expensive than it needed to be.
You discover the shortage late, then burn an afternoon emailing vendors one by one for pricing on the same date range.
Without a checkout and check-in record per job, shrink has no paper trail — nobody can say which show the missing wireless kit walked away from.
Quote-v3-FINAL-revised.pdf. When the client asks for changes twice and the PM edits once more, which version did they actually agree to?
Who's prepping, who's driving, who's on strike — assignments and deadlines scattered across texts mean handoffs get dropped mid-show week.
Quoted price is on the document; actual cost — labor, sub-rentals, damage — is in five other places. The profit number is a feeling, not a fact.
Here's the shape of an AV job in OpsVue, from the first call to the case landing back on the shelf:
Line items, deposits, tax, PO numbers, PDF output — and every revision kept as its own version so the accepted one is unambiguous.
Quotes, Proposals & Contracts →Serialize the consoles and projectors, track cable and truss in bulk quantities, and label gear with custom barcodes.
Inventory & Equipment →Prep and turnaround buffers around show dates keep back-to-back bookings honest — gear gets checked before it goes back out.
Scheduling & Calendar →Shortage math done for you, vendor contacts on file, and coverage tracked so cross-rented gear doesn't vanish into the show.
Sub-Rental Management →A chain of custody per job: what left, what returned, what didn't — with damage and repairs tracked on the item's history.
Inventory & Equipment →Map how your shop operates — accept, deposit, pull, deliver, strike — and let each job move along it with reminders and automations firing on schedule.
Workflows & Automations →Every open to-do across every show in one list, with assignments, due dates, and overdue flags.
Tasks & Team Operations →Plots, stage files, vendor paperwork, and closeout photos organized per job — with version history instead of email attachments.
Smart Files →Say a production manager calls about a three-day corporate general session: two projector stacks, a line array, lighting rig, and crew. You build the quote from your catalog and OpsVue shows you're short eight moving heads for those dates — before you've promised anything.
You send the quote anyway (being short is a sourcing problem, not a sales problem), the client accepts on their link, and the deposit invoice goes out from the same record. OpsVue calculates the exact shortage and you email your two trusted vendors for sub-rental pricing on the date range without retyping the list.
Show week, the shop pulls from the job's gear list, everything clocks OUT, and crew tasks cover delivery, operation, and strike. At load-out, one wireless pack doesn't scan back in — it's flagged against this job that night, not discovered in a spreadsheet three months later. The final invoice, the paid deposit, every quote revision, and the missing-gear flag all live on one work record.
Yes. Serialize high-value items like consoles and projectors, track cable, adapters, and truss as bulk quantities, and use custom barcodes where they help. The catalog also distinguishes owned gear from sub-rented gear.
OpsVue never hard-stops you from quoting or confirming because you're short — it shows you exactly where the gap is and helps you cover it with sub-rentals from your vendor list.
Yes. Clients get a document link where they can view the quote, accept it, or ask for changes — and online deposit payment runs through your connected Stripe account.
No. OpsVue handles the operational money — quotes, invoices, deposits, balances owed — but it's not a general ledger. Keep your accounting system for the books.
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Quotes, gear, crew, sub-rentals, and the money — one system that holds the whole job together. Start a 30-day trial.
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